Pride 2022

Today is June 1st and you’ve probably noticed a big uptick of rainbow flags everywhere, including on Jimmy Fund Way outside the Dana lobby. I bet, if you look around, you’ll see them waving in the breeze through the entire month and wherever you may roam.

Why? Today marks the start of Pride Month across Boston, New England, and much of the country.

Just a few days earlier my wife and I kicked off the start of summer with a splash in our backyard pool and we revel daily as we watch our gardens come alive with bursts of color from poppies, peonies, roses, clematis, lilies, lupines, rhododendrons, and much more. Pride flags just seem to fit into the explosions of color around us and it makes me wonder who came up with such a great plan to coincide pride month with the start of summer.

I’ll admit, I acknowledge that I’ve been taking Pride Month for granted for a very long time. So much so that I didn’t quite realize that it’s no happy coincidence that Pride Month and summer start dovetail together. It’s far more historically significant than that.

I know you’ve heard of the Summer of ’69, for good or for bad. Could be you love the Bryan Adam’s song of the same name. You may remember, or have read about: the Woodstock music festival at Yasgur’s Farm in New York State; the Apollo 11 crew took one giant leap for mankind with the first ever moon landing; President Nixon started withdrawing troops from Viet Nam and Muhammed Ali was convicted as a draft dodger; the Manson Family murders terrified Los Angeles; the Miracle Mets began their runup to a World Series Championship; the last television episode of (original) Star Trek aired on NBC; The Who released the rock opera Tommy, still one of my favorite albums of all time; I was born…

It was also on June 28th in NYC that the Stonewall Uprising occurred, starting six days of protest in Manhattan. On the famed Christopher Street in Greenwich Village, the Stonewall Inn was a mob-controlled local bar where gay persons could meet and be themselves, undeniably risky back then. In the early morning hours, city police conducted a raid and began arresting patrons. This time people protested and fought back, and the gay rights movement was launched. One year later, to mark the Stonewall Uprising anniversary, the first Pride March was held; a decade later, Pride went national. And this year, 2022, NYC’s Pride March will commemorate Stonewall’s 53rd anniversary.

Why is this important and why am I writing about this? This week I received a strong reminder of why things Pride flags, marches, parades are important.

I’m writing this blog from the Jersey Shore where I grew up and lived for most of my life. The wife of one of my very best friends died last week and I’m here today for the funeral. I’ll be ironing and getting dressed to go pay my respects just as soon as I’m done writing this. Theirs is a beautiful love story. Suzanne and Debbie met and quickly fell in love nineteen years ago. I remember the first time Suzanne introduced me to her, we met up at a hip then-new Mediterranean restaurant in Asbury Park, next door to the neighborhood gay bar Georgie’s where I often played pool and tormented the crowds on karaoke night. They came to my wedding in Boston in 2010 and my wife Sue and I attended their wedding here in New Jersey almost eight years ago. Both would say they were “late bloomers” and were so grateful and joyous to have finally found each other. They were happy and they were perpetually in love. No matter who you are, and who you choose to love in your own life, I feel safe to say that theirs is an example we could all do well to follow and learn from.

Debbie was very sick and hospitalized or in a skilled nursing facility for five months, almost to the day. It’s been an unimaginable experience for Suzanne and their families. When Suzanne called and informed me of Debbie’s passing, she first estimated that the funeral would be on Memorial Day. When we spoke again a day or so later, I learned that the funeral was confirmed for today, June 1st. I guessed that the change of dates was due to travel scheduling and the like. But no, there was a much better and well thought out reason. The start of Pride Month.

Though just in her late 60’s, Debbie did not get to live her truth as a gay woman until much later in life and not much sooner than before she met and fell in love with Suzanne. For many – not all, unfortunately – the road to LGBTQ acceptance has been getting mostly smoother as each year of Pride goes by. But it’s not been a road without major potholes and challenges along the way, for most anyone who is LGBTQ.

Debbie loved Pride. She loved the Asbury Park Pride Parade and she loved knowing she could be her authentic self. Without Stonewall, without 53 years of Pride, would our lives be as good? Would we be able to live as our authentic selves safely and freely? Would we each have found the love that suits us? I honestly do not know.

Suzanne did know that her beloved wife would have absolutely loved that we will say goodbye and raise our glasses of a little Canadian Whisky in her honor today, the first day of Pride Month 2022.

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Where’s Dad?

This is the story of yet another unintended consequence of the Covid pandemic.

My father passed away of dementia in February 2019 at the age of 93.  While we were sad to lose him we were happy that he was released from this life.  We had a memorial service for him in July of 2019, my mother moved away from Cape Cod where she and my father had been living, and my four siblings and I started to close that chapter in our lives.

My father’s end of life wishes, documented years ago, were to donate his body to medical research and then when they were done with him, he wished to be cremated and his ashes spread at locations important to him.

On the day of his death, within a couple of hours after he passed away, he was brought up to a Boston area medical school/hospital presumably so that he would be available for use by medical students. My mother was told that they would keep the body for about 15 months and then he would be cremated, and his remains returned to her.  Of course, that 15 month timeframe put the potential release of my father’s remains right smack into the early days of Covid when all schools were shut, or employing remote teaching only, and hospitals were overwhelmed with keeping ill people alive and not concerned with keeping track of medical school cadavers.

We have neither seen nor heard anything about my father’s remains since!  He’s lost somewhere in the bowels of the medical school. 

We know that my father would find this situation amusing and my mother and all five of her children certainly think it’s funny. One of the benefits of trying to keep track of an elderly person who is already dead is that there is no need to worry about them; they’re already dead!  I asked my mother recently if there were any updates on this situation; her response: “I was just thinking about that.  Still waiting. I guess I’d better check back with them.”  It’s obviously not top of mind for her.  She’s 91; at some point she’s going to end up there too.  At least they’ll be together.

I live near the medical school/hospital where he is located and I keep envisioning wandering over there, knocking on the door and having the following conversation:

Staff:  Can I help you?

Me: I’m looking for my Father.

Staff: Which ward is he admitted to or what floor is he on?

Me: The dead ward; probably in the basement.

While we hope to get him back so that we can honor the completion of his end of life wishes, no one in my family is upset about not being able to find  Dad; we think it’s a funny story.  He wasn’t going to be buried in a cemetery so there was no plot of land, casket and headstone waiting for him and we had already accepted that there was never the option of a permanent place to visit him.  Maybe they’ll find him some day and wonder who this person was who has been sitting in the cadaver basement for years.  I’m sure that the disruption to the normal medical school class flow due to Covid is what caused this.

He chose to make a contribution to medical school training and we hope that the knowledge gained by the students who were working on his body will help all of us in the future!  He lives on in the treasured memories we hold of him that reside in our hearts and minds. 

If we find him I’ll let you know!

Posted in Uncategorized | 1 Comment

All I Want for Summer is…

This year I decided to make a summer wish list. Working from home the past two years has had its fair share of ups and down’s and constantly seeking out ways to efficiently adjust to a remote work environment (home office) and avoid burnout. As it appears the snow is gone for the season, I am looking forward to the summer season and enjoying the fresh air.

Looking ahead, I was very thoughtful on what I wanted to make of summer 2022. Most of them revolve around forcing myself to be outside. Hopefully you can add at least one to your wish list.

Wish List:

  1. Beach chair – Never have I been more conscious of my bad posture than these past two years. Now that I have invested in a supportive office chair, it is time to purchase a comfortable beach chair. No more $20 chair from the drugstore.
  2. Colorful water bottle – A helpful reminder to drink water throughout the day. It’s simple, but it’s helpful.
  3. Sunscreen – I know I am not the only one that enjoys taking a lunch break and going for a walk. Make sure to apply some SPF before heading out. I always look forward to buying new face sunscreen each year. My favorites are EltaMD UV Daily and Supergoop Unseen.
  4. Deck/Patio chair – now is the time to enjoy having lunch outside or curling up to read a book while the sun goes down. Having a cozy set up outside is a must.
  5. Listen to live music – I am sure everyone is missing attending concerts or hearing live music, especially during the warmer seasons. I am personally looking forward to attending outdoor concerts this summer. Fingers crossed for the return of live music in restaurants around the city!
  6. Hop on a ferry to explore one of the harbor islands – A nice smaller version of a staycation. I have always wanted to explore the islands around the city.
  7. Eat all the seafood – need I say more?

These are just a few of the things I want to treat myself to and/or experience. Here’s hoping we are heading into a happy and healthy summer season.

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Don’t Get Used to the View

Last week, I went on a ski trip to Utah with my friends from university. I was constantly astounded by the view, and I remember one vivid moment where my giddiness bubbled over.

One of the days was unseasonably warm, around 60 degrees, so instead of going skiing that day, I decided to go rock climbing. On the way back from my trip I was walking to the rental car and I took stock of my surroundings. It was a sunny 60-degree day, I was in shorts and a t-shirt in a shopping plaza in the middle of the city, and as far as the eye could see in every direction, I was surrounded by massive, snowy mountains. It was such a departure from living in Boston, where you have to drive hours north to get even a shadow of the same view, that I just started smiling like a fool. I felt completely invigorated and thought to myself, “wow, imagine what it would be like seeing this every single day.”

I then noticed all of the nearby locals eyeing me oddly as they went about their grocery shopping and other daily tasks, and I figured I must have looked a little crazy, stopped dead in the middle of the street with a silly grin on my face. Clearly, they weren’t as impressed as I was, and I realized that the view probably just becomes expected if you live in Salt Lake City.

This reminded me of an example I’d heard from one of my biology teachers at Boston University on human nature and the ability for humans to adapt to a variety of scenarios. The example goes like this: If you walk into your bedroom, and there’s a tiger in the corner of the room staring at you, you’re probably going to scream, get a burst of adrenaline, and run out of your room. However, if every single day you were forced to stay in the bedroom, and the tiger always ignored you, by the 1000th day, you’re going to walk into the room and have no reaction – no adrenaline burst, no flight or fight response, because you’ve learned to accept that the tiger is there and have stopped perceiving it as anything out of the ordinary.

I think the reaction to the view is similar, even though for me it was a positive reaction rather than a fear-based reaction. When I noticed that the Utah residents were essentially ignoring the beautiful view, at first I thought “These people are crazy! There’s no way I would ever stop appreciating a view like this!” But I realized that over time, its simply human nature to get used to your surroundings, and it can be really hard to stop and smell the roses and be appreciative of the everyday things in your life.

This experience has made me reflect on my life and wonder – back home in Boston, what have I grown so accustomed to that I take it for granted and don’t appreciate?

There is the obvious comparison of the beauty of the city itself – I grew up in Boston, so I never really had the experience of “seeing it for the first time”, and it can be hard for me to appreciate the beauty of the city as some of my friends do who moved here later in life. But beyond just this, I’ve started thinking of other aspects of my life that I’ve grown accustomed to and how I should be more appreciative for the things that I have. For example, I’m very lucky to be living in an apartment close to the city with a steady income. So many people are in more difficult situations than me. I’m thankful to be surrounded by people in my life that I love and care for and that feel the same way for me.  There are so many things that I’ve just begun to accept as normal in my life that I could appreciate more.

I do think the concept can be applied to your job as well. Sometimes you might grow frustrated with a project team, or an initiative that you’re working on, and you might have a coworker who seems like they’re working on a project that’s really fun, or a friend in a different job that you might think sounds more interesting – but in reality a lot of the times I think it’s a “grass is greener” mentality, and those people probably have their own frustrations, issues, etc. that aren’t easily seen on the surface. Staying appreciative of the positive aspects of your work can help you get through the tough days when nothing goes the way you wanted it to.

Going forward, if I start to feel unhappy or unappreciative in my daily life, I’ll strive to remember that feeling in the shopping plaza in Utah, and try not to get too used to the view.

Posted in Learning, Motivation, Uncategorized, Work Life Balance | Tagged | 1 Comment

Exploring Endurance

Endurance

Noun – en·​dur·​ance | \ in-ˈdu̇r-ən(t)s – the fact or power of enduring an unpleasant or difficult process or situation without giving way.

I was recently scanning the headlines one morning on my news feed when a headline caught my attention: AUV Helps Find Endurance.  I was probably only halfway into my daily coffee regiment, so without my spinach I banished the strange acronym to the “parking lot” for later identification and I quickly deduced (hoped) that “Endurance” was the ship.  The Ship.  Tapping the article into full screen brought up a full color picture that confirmed the AUV, (whatever that is) found Sir Ernest Shackleton’s famed wreck from the Antarctic – The Endurance. 

Amazing!  But why did I care?  They look for and find shipwrecks all the time – like that one that starts with a T.  I didn’t have any distant relatives who sailed the Endurance.  Finding her wouldn’t make my lost retainer from 9th grade suddenly appear. I don’t own stock in the insurance company that sold a policy on the bulging wooden ship, with full knowledge that Shackleton planned to sail her into the ice laden seas of the Antarctic.  (Who does that?)  I’m assuming if they’re still around that insurance company would now own the ship. 

But for anyone who knows the story of Shackleton’s Transantarctic Expedition in 1914, sailing the Endurance was just the beginning.  I won’t recount the entire story here, but the events that transpired provide many insights into human responses to stress and extreme conditions, providing some lessons we may all benefit from both personally and professionally.   The expedition was supposed to last months, landing a small group on one side of Antarctica who would trek across the South Pole and meet their ride home on the other side of the continent.  Almost two years after the trip began from London, it ended with a rescue of all crew members, none of whom ever set foot on Antarctica.  A few events to note during those two years:

  • While sailing to the targeted landing area in Antarctica, the Endurance and her 27 crewmembers become stuck in pack ice well off the coast. 
  • They drift for 9 months on the pack ice, moving further away from their intended landing area.  During this time the Endurance succumbs to the pressure of ice on her hull, takes on water, and eventually sinks.  The crew is forced to camp on the ice.
  • As the ice finally begins to break apart, the crew sets sail in 3 lifeboats for the uninhabited Elephant Island 100 miles away. 
  • After reaching Elephant Island where he knows no rescue will ever come, Shackleton sets out with 5 of the crew in one small lifeboat towards a whaling station on South Georgia Island – over 800 miles away.
  • Upon reaching South Georgia, rough seas and a treacherous coastline force the lifeboat to land on the opposite side of the island from the whaling station. 
  • Shackleton selects two men to accompany him on the trek across the mountainous snow covered island.  After 36 straight hours of hiking, the 3 men reach the whaling station 22 miles from where they landed.
  • Immediately Shackleton begins mobilizing help to rescue the landing party on the other side of South Georgia, and eventually all of the men he had left on Elephant Island – some 4 months prior.  He did not lose any members of the expedition throughout the entire journey. 

There are so many aspects of what was accomplished during this failed expedition that serve as topics deserving study – or further blog posts – that go beyond what was accomplished physically.  Did Shackleton’s unorthodox methods for hiring crew play a part in assembling the right mix of people to overcome these amazing challenges?  How was morale managed across so many months of uncertainty filled with long stretches of boredom bookended with life and death struggles?  How were the dynamics of leadership versus management employed to keep the crew focused and harmonized?  How did Shackleton turn every failure during the expedition into an opportunity to pivot and move forward?  The list could go on and on. 

But the lessons gleaned from this story have personally impacted me and serve as reminders when facing everyday obstacles.  Things like – the power of positivity, the need for direction and focus, the ability to know when to course correct, matching skillsets to tasks, resilience, leading versus managing…and so many more.

Since this is a blog post and therefore meant to be short, I’ll leave readers to explore studies of the above on their own.  And if you are not familiar with the full story of Shackleton’s expedition, I would encourage you to seek out one of the many books or documentaries for a full accounting of what transpired – many of which include actual pictures and short videos taken during the journey.  PBS even did a three part series where modern day explorers retrace and attempt to match what was accomplished, including the 800 mile crossing from Elephant Island to South Georgia in a small wooden boat, and hiking across a snow covered mountains once arriving. It still amazes me to this day that this is a true story.

Link to the PBS series (you must be a member to watch, but you can find other sources online including through the Boston Public Library system.)

https://www.pbs.org/show/chasing-shackleton/

Two excellent books:

The Endurance: Shackleton’s Legendary Expedition by Caroline Alexander

Endurance: Shackleton’s Incredible Voyage by Alfred Lansing

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Work-Life Balance

Working from home is great, until your cat vomits on your computer, or your kid comes to your home office while you are making a presentation, excited to tell you what he did in school. And across the street, your neighbor, who you can only guess is working on a time machine, begins firing up all their power tools at once constantly all day. Many professionals have found that remote work has become a necessity rather than a luxury as a result of COVID-19. However, this begs the question: Which atmosphere is more favorable for productivity – the home office or the office setting? When it comes to getting genuine, heads-down work done in the office, your coworkers are frequently the most serious danger to your productivity. They come by your desk, strike up a discussion with you, and then invite you to lunch. When it comes to social benefits, it’s good to have them, but they might become a challenge when you’re easily sidetracked. 

However, while family members might be a distraction at the home office, I have found that it is simple to become one’s own worst enemy when working from home. Because you aren’t surrounded by employees, you are free to let go of those worrisome embarrassments. No one is looking in on me at my home office. You may not feel the same level of peer pressure or sense of communal need to complete tasks as others. (In addition, you are not required to wear pants). Below are some ways that have helped me, and I hope will help you, to balance work and life when working from home. 

  1. Create a schedule and set boundaries 
  • This helps your team because they know exactly when they can and cannot reach you, and you’ll be able to plan personal activities during your day outside of work, wake up and go to bed at the same time every day, and work a manageable number of hours. 
  1. Use communication tools to indicate your online and offline hours 
  • Once you’ve determined a daily schedule that makes sense for you and your team, use different tools to publicize that schedule so your team members are mindful and respectful of that time. 
  • Set your Microsoft Teams availability so you don’t receive notifications before or after a certain time of day. If you indicate your working hours on Outlook Calendar, you can automatically decline events taking place outside of your daily schedule. 
  1. Use personal activities to take breaks throughout the day 
  • To help balance work and life, you can use personal errands to break up your day when you need to take a couple of minutes away from your desk or computer. You’ll be able to take breaks from work that are still productive and help you get personal tasks done, perhaps getting in some exercise or mentally recharging. 
  1. Make plans for after work hours to help balance fatigue 
  • After work, make plans and stick to them. If you have something planned for the end of the workday, such as happy hour drinks with a buddy or an exercise class, you’re more likely to sign off and stop working. 

*Always confirm your schedule approach with your team and manager, ensuring you’re able to work your hours and deliver assignments as expected with colleagues.

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Hey you… guys?

Hey you… guys? 

When I was a child growing up in the 70s & 80s, television and children’s programming wasn’t what it is today. In fact, until I was a teenager, our black and white TV had both the UHF and VHF knobs for changing the channel and two long rabbit ear antennae used to sharpen the picture. My sisters and I relied mostly on PBS after school and Saturday morning for our kids’ TV fix. PBS had a great selection of fun shows that I remember enjoying; Sesame Street, Mr. Rogers, Picture Page, 3..2..1 Contact, The Electric Company, to name a few. The Electric Company was a fantastic, edgy, sometimes sarcastic show that would help kids understand nuances of the English language and social situations through small scene skits. It was a show aimed at a slightly older crowd than those watching Sesame Street. The intro was a kid, almost yelling to his friends to gather, HEY YOU GUYS!!!! 

A lot has changed since that show. TV and children’s programming are completely different. The televisions are smart, AI equipped, and the programming options are on demand and truly feel unlimited – but we’re still using the word “guys” when referencing a group people, friends, and colleagues, regardless of the gender mix of the group. The word “guy” truly does mean a man, even if the plural of guy is gender neutral. I decided I could vary it up a bit, I pride myself on being verbose. The English language has dozens of synonyms that could be used when referencing a group of people. Why is guys the only one in rotation? So, the first step was to start paying attention to how often I would reach for that word; “Hi, guys! ““Thank you, guys, so much.”, “I couldn’t have done it without you guys.” etc. And just like when you buy a new car you start seeing that same brand and color car everywhere, as soon as I started paying attention to how often I said the word guys, I started noticing it everywhere. I was noticing the word used across my teams, across roles, and across the organization.  

What do y’all think? (see what I did there? 😉) If you have a meeting with me and you notice a synonym being used, or if I couldn’t break the habit, please know that I’m working on it. What are the things that you notice? 

Posted in Communication | 5 Comments

Making the most of a meeting

Throughout my career at Dana-Farber, I have participated in many initiatives that aim to bring about change and implement improvements within the organization. These projects are usually meeting intensive, as they require extensive planning, thorough coordination, and informed decision making to solve complex challenges. Well-run meetings, therefore, can really make a difference in helping teams achieve timely completion of projects, which means that much needed changes that support the organization’s mission are implemented quickly and successfully.

Most of the time, facilitating such meetings and conversations feels like a daunting task, even though facilitation means “to make easy”. Over the past few years, I have collaborated closely with project managers from the Information Services Project Management Office on various efforts, and I am always amazed by their ability to facilitate meetings effectively. Colleagues who can do this effortlessly add great value to our organization. So for any DFCI project team looking to get the most out of time spent together in meetings, below are a few useful practices that I have observed while working with successful meeting facilitators.

Identifying meeting objectives and preparing participants

In advance of the meeting, the facilitator connects with the project sponsor (usually the person at a leadership level who formally requested the project) to understand what their objectives are. Those objectives help the facilitator determine what might be needed to prepare the team ahead of time.

Participants are much more likely to engage in a meeting when they have a chance to think through the topics and identify where they may contribute. Therefore, it is helpful when the facilitator provides the attendees with some additional context beyond the subject line of the invite before the meeting. This is usually in the form of a brief purpose statement for the meeting, an agenda and supporting materials that are attached to the invite so that meeting participants can access them quickly.

Using the experts in the meeting

Meeting participants bring different experiences, perspectives, and ideas to the table; they are the subject matter experts. Therefore, a good facilitator recognizes that the expertise on the task at hand lies with the attendees and strives to have them share their own ideas and knowledge.

Encouraging and balancing participation

The facilitator ensures that all participants have a voice in the conversation to draw out thoughts and enhance outcomes. If some group members are less vocal than others, the facilitator creates a safe space for them to engage. Asking open-ended questions, such as “What do you think?” or “What would you do?” and establishing meeting norms also helps. Another technique involves dividing participants into small groups for discussion to encourage participation from quieter team members, and then bringing everyone back to the full group and asking for conversation highlights.

Minimizing disruptions and distractions

Depending on the type of meeting, facilitators may enforce policies like “no mobile devices” or “microphones stay muted while another person is speaking” to minimize disruptions and increase concentration and productivity.

Paying attention to body language and non-verbal communication

Great facilitators identify participants’ physical reactions (changing facial expressions, scooting their chair back, or crossing their arms) and adapt their questions or explore how to move the conversation forward to meet the needs of the people in the meeting. In virtual group meetings, observing participants’ body language can be challenging. To be able to clearly see everyone, facilitators ask participants to have their video on during the meeting, and customize their videoconferencing application’s layout preferences.

Embracing the silence

For most, silence is awkward and unwanted, but during crucial conversations, facilitators may embrace it, giving participants time to process and develop answers.

Managing time

Effective facilitators have in mind time milestones and check time often throughout meetings. Starting on time is important, even if only a few key participants have joined. They also give time warnings during activities and breaks.

Synthesizing the main themes to reframe the conversation

Sometimes several different conversation themes emerge simultaneously in a meeting. When this happens, a good facilitator gets everyone on the same page before moving forward. This is done by asking participants to take a step back and decide which theme to pursue. Alternatively, facilitators provide suggestions for narrowing the conversation or prioritizing themes so that the meeting stays on track. In some cases, and if the project timeline allows, facilitators record and defer remaining topics so they can be revisited at future meetings.

Providing closure

At the end of the meeting, facilitators ensure that all decisions, tasks, and next steps are documented in detail so everyone knows how to follow through. They also allow participants to express final questions or concerns.

These practices and skills are applicable to meetings outside the work environment as well, such as important family meetings or meetings within volunteer organizations. They allow groups to create structured time to engage with each other, capture information, and see where good questions and insight can take them, all while moving towards a common goal.

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New Learning About Forming Habits

A few years ago, I wrote a blog post here about the subject of habits, after having read a book about it. I found it interesting. What compelled me to blog about habits again? I think it’s synchronicity. In a webinar I attended in November, the instructor recommended a book called Atomic Habits by James Clear. I had never heard of it. In December, I saw on a TV news show that Atomic Habits was among the top 5 non-fiction books on the New York Times best seller list. Hmmm… In January, I saw that Dana-Farber announced a class on Atomic Habits. That tied it; I heard about this book three times in as many months. I interpreted these relative coincidences as a sign to read the book and revisit the subject of habits for this blog.

I’ve been interested in the subject of habits for a few years. I read a book called The Power of Habit: Why We Do What We Do in Life and Business by Charles Duhigg. It prompted me in 2017 to write the blog post here called: Does It Really Take 21 Days to Form a Habit?.

In searching for my old blog post, I was happy to be reminded that I’m not alone among fellow bloggers in being interested in habits. Others have written about habits before in this blog. Sandie wrote A New Take on Old Habits in 2013, and Meagan wrote Changing Habits in 2014. I felt I was in good company.

Atomic Habits builds on Charles Duhigg’s book in that James Clear agrees with Duhigg’s model for how habits are formed either deliberately or unconsciously. But Clear provides more practical guidance on how to develop positive habits and reduce or eliminate negative ones.

One of his recommendations on forming a new habit is to be specific on how you will put the new habit into practice. Rather than expressing the general intention: “I will start exercising this week.”, be more specific: “I will exercise every workday at 5pm for 30 minutes.” Alternatively, you could “stack” your new habit onto an existing one: “I will do 10 push-ups after I make my bed every morning.” He also suggests starting small; start by doing something simple that only takes two minutes but will likely lead to the next steps and the intended new habit once you’ve established some momentum. For example, instead of intending to walk 20 minutes a day after work, which could be daunting at first, commit to putting on your walking shoes and stretching when you get home from work. Once you’ve done that, it will be easier to just start the walk.

I liked his suggestions like that for starting a new habit and improving the chances of sticking to it. The book also prompted me to think about some of my ongoing challenges in working remotely. When I used to come into the office every day, I took the commuter rail and generally stuck to the same schedule each day. I would leave the office at the same time each day and would go home and either exercise or do personal errands or chores. When I was at home I was in the at-home mindset. The book reinforced for me that when I work remotely and sit at my desk at home, I am in the work mindset and I do not impose on myself some sort of cue to shift into an at-home mindset at 4pm or 5pm. So since I don’t do that I tend to continue working later than I used to at the office. Atomic Habits suggests that I need a daily reminder in my schedule to stop work and go exercise. I think I always knew that, but I did not impose on myself a control mechanism to make sure it happened. That realization was helpful.

I learned another new thing in this book. The last blog post I wrote about habits was in part to explore the question – how long does it take to establish a new habit? The popular theory was that it took 21-days. Atomic Habits says establishing a new habit does not depend on a certain number of days of doing the new activity.  The determining factor is the number of repetitions of the new activity that are needed before it becomes part of your routine, easy and/or automatic. The number of repetitions also depends on the skills of the person and the nature of the activity. For example, those of us who learned to drive a car went through this process. At first, when we learned to drive, we had to consciously focus on each of the sub-steps in doing driving tasks like making a left turn, passing another car on the highway, or slowing to a stop at an intersection. Today, we do each of these driving activities without having to think about the sub-steps; they’ve become mostly automatic. We also learned at different rates depending on how easily each of us took to driving when we first started. For some it may have taken 50 repetitions to get comfortable, for others 100.

Similarly, I have never been successful in making exercise into a lifelong habit. I just don’t like it enough. I’ve been successful at doing many weeks of exercise in a row for a specific purpose, like getting in shape to play a sport, or for the summertime, or preparing for a vacation. But after that goal passed, I generally took a break from exercise and then had to struggle to get back into shape for the next purpose. By contrast, a friend since childhood has successfully established exercise as a lifelong habit. He said it is because he feels good when he exercises, he likes the way he feels afterwards, and he absolutely hates the struggle of getting back into shape in the rare periods when he has let down his guard and gotten out of shape. Avoiding that negative compels him to maintain the good habits.

After reading the book Atomic Habits, I better appreciate the value of making a good habit relatively easy to incorporate into your life, finding a way to make the activity as enjoyable as possible, and making the results improve your life in a way you value.

Ok I think I understand the process better; time to set my end-of-day reminder in Outlook.

How have you approached establishing a new habit?

Posted in Learning, Productivity | 2 Comments

What is the Future of Work – Now?

“The Future of Work is Now!” is a cliché characterization that seems to point to the swiftness far-off changes have become common in the workplace. With the general upheaval we have experienced, that portrayal has a certain resonance. Specifically, the dramatic increase in remote work has many businesses concerned about how this future-now is impacting their culture and their bottom line.

Consulting firms like Deloitte, McKinsey and Gartner have responded to these questions and the similarities in what their research shows are striking. For the most part, they have not found evidence of a dramatic decrease in productivity or stifling of innovation because workers have not been in their traditional office locations. Part of the reason could be that what we think of as the modern workplace may not have been as modern as we thought.

In a video, “How Will You Reinvent the Future of Work,” Gartner Director of Research Alexia Cambon outlines how assumptions about the “When”, “How”, and “Where” of work were more legacy concepts than necessary constructs in our current environment.

  • The “When” of a classic nine to five schedule was instituted during the industrial era when manufacturers needed natural daylight, but we have electricity now and many of us are not on a manufacturing line.
  • The “How” of a “culture of meetings” as the way work gets done took hold in the 1950s, but we now have tools to work asynchronously that did not exist then.
  • The “Where” of the office as the HQ of work persists, but people have demonstrated they can get work done in other situations.

What we can take from this is that responding to the impact of COVID on our work environment isn’t as simple as trying to virtualize our previous way of working. The 42 million hits for the Google search “Zoom Fatigue” provides one good reason why. Simply changing the mode of the previous way we worked does not produce the same results.  But this also raises the possibility our former models of work were outdated.

Instead of thinking of remote work as work performed away from the central headquarters of the office, we may want to consider all the possible modes of work and how they fit into an optimal way of working. One way of visualizing this is by diagramming work as synchronous vs. asynchronous and co-located vs. distributed.

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Redesigning Work for a Hybrid Future

Removing co-located, synchronous work as the necessary default for all work opens the possibility that an intentional decision about the collaboration model that best fits the type of work required could result in an increase in productivity and innovation, not a decrease.

While everyone’s work is different, I have found that to be the case for myself. An aspect of my work involves designing solutions to streamline business operations here at Dana-Farber.  When gathering requirements and outlining an approach, it is essential that I work closely with all the stakeholders. However, when I begin to develop the application, it’s just as crucial that I have uninterrupted time to work alone. Sometimes, that development happens outside of normal business hours, but often it is those work sessions that provide the impetus to push the project to the next phase.

Learning how to manage work most effectively in each of these quadrants is part of the challenge of our emerging workplaces. Fortunately, we have many collaboration tools to assist with working asynchronously and apart. Determining when and how to use these tools is going to be an essential skill for many workers moving forward. For some, this future was already here long before the pandemic. For others, this may represent a new skill. In any case, deploying these tools in the right situation represents an opportunity to do better work with less friction.

Any individual group’s specific work mode has many complicating factors, and the pandemic may have forced location flexibility in many work environments. But another theme in the research is that employees overwhelmingly value this flexibility. While Zoom meetings are undoubtedly fatiguing, the fact is that now more than ever, the rest of our lives are fatiguing as well. Increased flexibility can help employees do good work and manage their other shifting responsibilities, while also reducing some of that fatigue. And as we find ways for people to be happier and more productive by aligning work with their lives in a way that was not possible fifty years ago, we will have discovered a bright spot on our way to the future of work yet to come.

Posted in Productivity, Work Life Balance | 3 Comments